A software application and corresponding architecture to implement the application that dynamically updates the access control list and keeps track of the distribution routes of a document in a repository where the document is built and accessed through usage of a common email system. The access control list and distribution routes are built by tracking recipients of the email message linked to the document. Some recipients can be disabled by the originator from forwarding the referenced databases within the emailed document, while others may designate further transmissions to selected persons or groups.