A system and methods for monitoring compliance with at least one time based rule for treating individuals with health related procedure requests. The system includes a server which periodically receives information on individuals within a group, a request procedure type, and a request date for the individuals that requested a health related procedure. The system then tracks the lapsed time of each health related request to monitor compliance with the time based rule. The system can also rank the individuals for scheduling of the health related procedure based on the procedure type, lapsed time, and the time based rule. The server also identifies individuals which have changed facilities while maintaining their original request date and then updates the rankings for each facility. The system is especially useful for handling dental procedures and requests for individuals at correctional institutions, military bases, and campuses.